KYOCERA TASKalfa 4500i Spezifikationen

OPERATION GUIDEFAX SYSTEM V

viiiIMPORTANTES MESURES DE SECURITECertaines mesures de sécurité doivent être prises pendant l'utilisation de matériel téléphonique afin de rédu

FAX Operation (Advanced) 4-32Settings for Forwarding from Command Center RX (RX/Forward Requirements)You can use Command Center RX on a computer conne

FAX Operation (Advanced) 4-334Forward SettingsFAX/i-FAX > Common > RX/Forward Requirements > GeneralSpecify the forward settings.The settings

FAX Operation (Advanced) 4-34After completing the settings, click Submit to save the settings.To set forwarding of received faxes that do not meet the

FAX Operation (Advanced) 4-354Forwarding SettingsFAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Add > ForwardUse thi

FAX Operation (Advanced) 4-36FAX Box SettingsFAX/i-FAX > Common > RX/Forward Requirements > Requirement List > Add > Save to FAX BoxUse

FAX Operation (Advanced) 4-374If you selected FAX as the destination type, specify the settings below.• FAX Number• Transmit Start Speed•ECM• Sub Addr

FAX Operation (Advanced) 4-38FAX Box FunctionFAX BoxA FAX Box is a box for storing received originals on the machine to which the FAX System is to be

FAX Operation (Advanced) 4-394When Owner is selected1 Select the box owner.You can also search for the owner by using [Search (Name)] or [Search (Logi

FAX Operation (Advanced) 4-40When [Delete after Printed] is pressedYou can selected whether received faxes in the FAX Box are automatically deleted af

FAX Operation (Advanced) 4-4143 Select a FAX Box and press [Open].NOTE: You must enter a box password in the following situations:• If user login is d

ixDeclarations to European DirectivesDECLARATION OF CONFORMITY TO 2004/108/EC, 2006/95/EEC, 93/68/EEC and 1999/5/ECWe declare under our sole responsi

FAX Operation (Advanced) 4-422 Press [Delete].3 When the deletion confirmation screen appears, press [Yes]. The original is deleted.Checking Details a

FAX Operation (Advanced) 4-434Previewing ImagesYou can use the procedure below to preview an image of an original forwarded to a FAX Box on the touch

FAX Operation (Advanced) 4-44Printing a FAX Box ListYou can print the FAX Box list in which the list of Box No.’s and Box names of the registered FAX

FAX Operation (Advanced) 4-454Sub Address CommunicationSub Address CommunicationSub address communication is communication in which data is sent and r

FAX Operation (Advanced) 4-46NOTE: When a sub address has been registered to the destination of the Address Book, you can use the destination. When a

FAX Operation (Advanced) 4-474Sub Address ReceptionTo perform sub-address reception, you must inform the sending party of the machine's sub-addre

FAX Operation (Advanced) 4-48Changing/Deleting Registration ContentsYou can change program numbers and program names, or delete programs.1 Press the P

FAX Operation (Advanced) 4-494Polling CommunicationPolling communication is a communication mode in which the transmission of originals on the sending

FAX Operation (Advanced) 4-50IMPORTANT: • The recipient’s machine must also be equipped with the same sort of sub address bulletin board communication

FAX Operation (Advanced) 4-5144 Change the required functions for the original to be stored. For information on using the functions, refer to the mach

xTechnical regulations for terminal equipmentThis terminal equipment complies with:• TBR21 • DE 08R00 National AN for D• AN 01R00 AN for P • DE 09R00

FAX Operation (Advanced) 4-525 To use sub addresses, press [ ], [Sub Address], and then [On].6 Press [Sub Address] and enter the sub address using the

FAX Operation (Advanced) 4-534Polling ReceptionThis function automatically triggers transmission of originals stored on the sending machine when the r

FAX Operation (Advanced) 4-54NOTE: When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the S

FAX Operation (Advanced) 4-554Using Polling Reception with Sub AddressesFor polling reception, enter the sub address (on this machine, sub address and

FAX Operation (Advanced) 4-56Printing from a Polling BoxUse this procedure to print an original stored in a Polling box.1 Press the Document Box key.2

FAX Operation (Advanced) 4-574Deleting Originals in a Polling BoxUse this procedure to delete an original stored in a Polling box.NOTE: If Delete Tran

FAX Operation (Advanced) 4-58Checking Details and Renaming FilesUse this procedure to check the details of an original stored in a Polling box. You ca

FAX Operation (Advanced) 4-594Previewing ImagesUse this procedure to view a preview image of the stored document on the touch panel.1 Follow steps 1 t

FAX Operation (Advanced) 4-60Account ManagementAccount management is user management that specifies the users who can use the machine and job accounti

FAX Operation (Advanced) 4-614Communication modes subject to job accounting• Normal transmission• Delayed transmission• Broadcast transmission• Sub ad

xiNetwork Compatibility DeclarationThe manufacturer declares that the equipment has been designed to operate in the public switched telephone network

FAX Operation (Advanced) 4-62Logging in when User Accounting has been EnabledWhen user accounting has been enabled, you need to enter a User ID and Pa

FAX Operation (Advanced) 4-634Logging in when Job Accounting has been EnabledWhen job accounting has been enabled, you need to enter an Account ID whe

FAX Operation (Advanced) 4-64Other Convenient FunctionsFunctions that are convenient when sending fax are introduced here. For usage of each function,

FAX Operation (Advanced) 4-654Original OrientationTo ensure that the originals are sent in the correct orientation for reading, indicate which end of

FAX Operation (Advanced) 4-66Border EraseYou can erase black borders around originals when scanning. For border erase, the following methods are avail

FAX Operation (Advanced) 4-674Job Finish NoticeThis function is used to inform when the transmission of e-mail is completed.Send and PrintWhen you sen

FAX Operation (Advanced) 4-68

5-15 Checking Transmission Results and Registration StatusThis chapter explains how to check fax transmission results and functional registration stat

Checking Transmission Results and Registration Status 5-2Various Tools for Checking Transmission Results and Registration StatusCheck the fax transmis

Checking Transmission Results and Registration Status 5-35Checking FAX Job HistoryDisplay the history of the latest 100 each of send and receipt resul

xiiIntroductionAbout This GuideThis guide consists of the following chapters.Chapter 1 - Part Names and FunctionsExplains the parts of the machine an

Checking Transmission Results and Registration Status 5-4Sending Job Log ScreenResult Result is indicated.Completed: Job ended properly.Canceled: Job

Checking Transmission Results and Registration Status 5-55Storing Job Log ScreenNOTE: Jobs stored in a Polling box appear as scanner ( ) job types.Che

Checking Transmission Results and Registration Status 5-6NOTE: Press [ ] or [ ] to check information of the next or previous page.4 Press [Close] to e

Checking Transmission Results and Registration Status 5-75Printing Administrative ReportsYou can print various administrative reports to check the res

Checking Transmission Results and Registration Status 5-8FAX RX Result ReportsEach time you receive a fax, you can print a report to confirm whether t

Checking Transmission Results and Registration Status 5-954 Press [Print Report].NOTE: You can select a shown fax job and press [Detail] to view detai

Checking Transmission Results and Registration Status 5-10Status PageA status page provides information on a number of user setups.FAX-related informa

Checking Transmission Results and Registration Status 5-115Reporting FAX Receipt Result by E-mailFax receipt can also be notified by e-mail instead of

Checking Transmission Results and Registration Status 5-12Confirmation Screen of DestinationsWhen selecting [On] for Dest. Check before Send, the conf

6-16 Setup and RegistrationThis chapter explains how to perform various setups and registrations.• Selection of Telephone Line (Inch version only) ...

xiiiChapter 10 - TroubleshootingExplains how to respond to error indications and trouble.AppendixExplains character entry and the specifications of t

Setup and Registration 6-2Selection of Telephone Line (Inch version only)Select the telephone line according to the type you are contracted with. Plea

Setup and Registration 6-36Selection of Transmit Terminal Identification (TTI)The transmit terminal identification (TTI) is the information about the

Setup and Registration 6-4Setting the TTI informationRegister the name (local FAX name), fax number, and local FAX ID printed in the transmit terminal

Setup and Registration 6-561 Press the System Menu key.2 Press [FAX], [Next] of Transmission, and then [Next] of FAX.When you register the Local FAX N

Setup and Registration 6-6Change of Account as Local FAX Name10 Press [Next] of Basic, and then [Change] of Account as Local FAX Name.11 To use the ac

Setup and Registration 6-76FAX/TEL Auto Switch ReceptionThis reception method is convenient when using both telephone and fax on a single telephone li

Setup and Registration 6-8Preparation: Refer to Receiving Mode on page 6-14 to select [Auto (FAX/TEL)].1 The connected telephone set makes a ringing t

Setup and Registration 6-96FAX/Answering Machine Auto Switch ReceptionThis method is convenient when using both the answering machine and fax. When fa

Setup and Registration 6-10Preparation: Refer to Receiving Mode on page 6-14 to select [Auto (TAD)].1 The connected telephone set makes ringing tone t

Setup and Registration 6-116RingsYou can change the number of times to let the phone ring before answering a call as needed. The number of ringing tim

xivConventions in This GuideThe following conventions are used depending on the nature of the description.Description of Operation ProcedureIn this O

Setup and Registration 6-12Volume AdjustmentAdjust the volume of the speaker and monitor.Speaker Volume: Volume of the built-in speaker when the line

Setup and Registration 6-136Retry TimesThe number of retry times can be changed automatically.NOTE: Retry times can be set to between 0 and 14.For Red

Setup and Registration 6-14Receiving ModeThe following five receiving modes are available.• FAX Automatic Reception [Auto (Normal)]• FAX/TEL Auto Swit

Setup and Registration 6-156Reception Date/TimeReception Date/Time function adds the reception date/time, sender information and number of pages on th

Setup and Registration 6-16Media Type for Print OutputSpecify the paper type to be used for print output of the received fax.Supported paper types: Al

Setup and Registration 6-1764 Inch models: Press [Auto] and then [Inch].Metric models: Press [Auto] and then [Metric].5 Press [OK]. The previous scree

Setup and Registration 6-18MP Tray Paper OutputYou can select whether to use the MP tray paper when printing out the received fax.1 Press the System M

Setup and Registration 6-196DRD Reception (Available for inch versions only)This reception mode utilizes the Distinctive Ring Pattern service availabl

Setup and Registration 6-202The machine will then ring using the predetermined ring pattern. When the call is from a telephoneLift the handset and spe

Setup and Registration 6-216Transmission RestrictionThis function allows you to send or receive originals only when communication requirements are met

xvOriginals and Paper SizesThis section explains the notation used in this guide when referring to sizes of originals or paper sizes.As with A4, B5 a

Setup and Registration 6-22Registering Permit FAX No.NOTE: Up to 50 Permit FAX numbers can be registered.1 Press the System Menu key.2 Press [FAX], [N

Setup and Registration 6-2364 Use the numeric keys to enter Permit FAX No. Up to 20 digits can be entered.NOTE: Press [Pause] to insert a pause (-) be

Setup and Registration 6-246 Press [Delete]. When the deletion confirmation screen appears, press [Yes].7 To change or delete other Permit FAX numbers

Setup and Registration 6-256Changing and Deleting Reject FAX No.1 Follow steps 1 to 2 of Registering Reject FAX No. on page 6-24.2 Select the Reject F

Setup and Registration 6-26Registering Permit ID No.NOTE: Up to 25 Permit ID numbers can be registered.1 Press the System Menu key.2 Press [FAX], [Nex

Setup and Registration 6-276Changing and Deleting Permit ID No.1 Follow steps 1 to 2 of Registering Permit ID No. on page 6-26.2 Select the Permit ID

Setup and Registration 6-283 To not use the sending restriction, press [Off]. To restrict the other parties to which you send originals only to the on

Setup and Registration 6-296EncryptionThis method allows you to communicate with originals encrypted by the sending system. Therefore, even when a thi

Setup and Registration 6-30Registering an Encryption KeyAn encryption key is required when registering the Address Book used for encryption communicat

Setup and Registration 6-316Changing and Deleting Registration Contents of Encryption Key1 Follow steps 1 to 2 of Registering an Encryption Key on pag

xvi

Setup and Registration 6-324 Press [FAX No. Entry].5 Use the numeric keys to enter fax number of the other party.For details, refer to Direct Transmis

Setup and Registration 6-336NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press

Setup and Registration 6-34Reduced ReceptionWhen the reception size is larger than the paper size, you can reduce the print size.1 Press the System Me

Setup and Registration 6-356Duplex Print OutputWhen received multiple pages of data are the same width, they can be printed out on both sides of paper

Setup and Registration 6-362 in 1 ReceptionWhen you receive a multi-page Statement or A5 size original, this function prints 2 pages of the original a

Setup and Registration 6-376Remote DiagnosticsIf a problem arises with this machine and you contact our service representative, this feature enables o

Setup and Registration 6-38Prohibiting FAX Printing at Specified Times (Unusable Time)This feature sets a time period during which the machine will no

Setup and Registration 6-396Setting the Paper OutputSet the output tray for printing of receiving faxes.1 Press the System Menu key.2 Press [Common Se

Setup and Registration 6-40

7-17 Optional EquipmentThis chapter introduces the optional equipment available for the FAX kit.• Internet FAX Kit (A)...

1-11Part Names and FunctionsThis chapter explains the names of parts when the machine is used as a fax machine after installing the FAX kit.For other

Optional Equipment 7-2Internet FAX Kit (A)You can use Internet FAX on this machine. For details, refer to Internet Faxing (i-FAX) (Option) on page 8-1

Optional Equipment 7-37Expansion MemoryBy installing the 128 MB expansion memory, you can increase the image memory size and increase the number of in

Optional Equipment 7-4Job Accounting Port RestrictionsIf job accounting is enabled, you can restrict access so that departments can only use one port.

8-18 Internet Faxing (i-FAX) (Option)This chapter explains how to use the Internet faxing (i-FAX) using the Internet FAX Kit(A).• What is i-FAX? ...

Internet Faxing (i-FAX) (Option) 8-2What is i-FAX?The i-FAX function sends and receives faxes via the Internet without using a phone line.The main fea

Internet Faxing (i-FAX) (Option) 8-38i-FAX Reception FlowchartThe procedure for receiving an i-FAX is shown below.Notes on Using i-FAX• To use i-FAX,

Internet Faxing (i-FAX) (Option) 8-4Full ModeThis machine supports full-mode Internet faxing that conforms to the ITU-T T.37 recommendations. If the o

Internet Faxing (i-FAX) (Option) 8-583 Enter the user name and password of the administrator, and click Login.Setting Administrator User Name, and Pas

Internet Faxing (i-FAX) (Option) 8-6The settings available on the i-FAX SMTP page are shown below.After completing the settings, click Submit to save

Internet Faxing (i-FAX) (Option) 8-78i-FAX POP3 SettingsFAX/i-FAX > i-FAX > POP3Use this page to specify the settings for the POP3 server used f

Part Names and Functions 1-2Operation PanelFor the names of keys and indicators required when functions other than FAX are used, refer to the machine’

Internet Faxing (i-FAX) (Option) 8-8i-FAX TransmissionThis section explains how to send an i-FAX by directly entering the recipient’s E-mail address.S

Internet Faxing (i-FAX) (Option) 8-982 Press [i-FAX Address].3 Enter the destination address. You can enter up to 128 characters.• If Entry Check for

Internet Faxing (i-FAX) (Option) 8-10Selecting the Transmission ModeTransmission mode allows to respond to requests for read receipts on FAX arrival.

Internet Faxing (i-FAX) (Option) 8-118Entering the Subject and BodyWhen sending an Internet FAX (i-FAX), enter the subject and body of the i-FAX.1 Pre

Internet Faxing (i-FAX) (Option) 8-122 Press [Sending Jobs].The list of accepted time, destination, and status are displayed for each job.To cancel th

Internet Faxing (i-FAX) (Option) 8-138i-FAX ReceptionAt set intervals, this machine connects to the mail server and automatically downloads and prints

Internet Faxing (i-FAX) (Option) 8-14

9-19 About Network FAXThis chapter explains how to use Network FAX.Please also read the Network FAX Driver Operation Guide (Online Manual) contained i

About Network FAX 9-2What is Network FAX?The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving

About Network FAX 9-39NOTE: The memory forwarding function allows not only reception by the networked PC, but also forwarding of the received fax by e

Part Names and Functions 1-31* The operation panel may differ from the above illustration depending on the type of your machine.Lit when the machine&a

About Network FAX 9-4SetupThe following preparation is needed before using Network FAX.Flow of SetupConnection to a PCConnect the machine to a PC usin

About Network FAX 9-593 Select settings on the FAX Setting tab.1 Specify fax settings such as the original size on the FAX Setting tab, and click [OK]

About Network FAX 9-6FAX Setting TabUse the FAX Setting tab of the print settings screen to set the original size and other transmission conditions.1

About Network FAX 9-79Network FAX Driver Operation Guide (Online Manual)The Network FAX Driver Operation Guide (Online Manual) is contained in the inc

About Network FAX 9-8

10-110 TroubleshootingThis chapter explains how to deal with problems.• Indicators During Sending/Receiving Operation...

Troubleshooting 10-2Indicators During Sending/Receiving OperationThe Processing and Memory indicators show the fax transmission status.• The Processin

Troubleshooting 10-310Precautions When Turning Power OFFTo receive faxes with the power turned off, press the Power key on the operation panel. You ca

Troubleshooting 10-4Error MessagesWhen an error occurs, the display may show one of the error messages listed below. These will help you identify and

Troubleshooting 10-510Scheduled sending jobs exceeded.– The number of jobs has exceeded the limit set for delayed transmission. Press [End]. The job i

Part Names and Functions 1-4MachineThis chapter explains the names of parts when the machine is used as a fax machine.For the parts required when func

Troubleshooting 10-6TroubleshootingWhen a problem occurs, first check the following. If the problem persists, contact your dealer or service represent

Troubleshooting 10-710Cannot perform memory reception.Is free space available in the memory?Receive after the memory has free space, or create free sp

Troubleshooting 10-8Cannot use sub address bulletin board communication.Does the other party’s fax machine have the same sort of sub address bulletin

Appendix-1Appendix• Character Entry Method... Appendix-2• Specifications...

Appendix-2Character Entry MethodTo enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below

Appendix-3Upper-case Letter Entry ScreenNumber/Symbol Entry Screen10 [Cancel] Press to cancel entered characters and return to the screen before the

Appendix-4Entering CharactersFollow the steps below to enter ‘List A-1’ for an example.1 Press [Upper-case].2 Press [L]. The letter L is shown on the

Appendix-5SpecificationsNOTE: Specifications are subject to change without notice.Item DescriptionType Optional FAX kitCompatibility G3Communication

Appendix-6Menu ListThe function keys on the touch panel and operation panel have the following menus. Refer to this list as necessary when you operat

Appendix-7† Inch specification only†† Requires 2 optional FAX Kits (Dual FAX option)††† Optional Internet FAX Kit(A) is required.SystemMenu KeyCommon

Part Names and Functions 1-51Document Processor (optional)* The machine may differ from the above illustration depending on the type of your machine.8

Appendix-8† Optional Internet FAX Kit(A) is required.Continued from previous pageDate/Timer Date/TimeTime ZoneUnusable TimeReport Report Print Status

Appendix-9† Optional Internet FAX Kit(A) is required.Status/Job Cancel KeyPrinting Jobs StatusLogSending Jobs StatusScheduled JobLogStoring Jobs Stat

Appendix-10Received FAX Sizes and Paper Priority (Inch Model)When no paper loaded in the cassettes matches the received fax size and orientation, the

Appendix-11NOTE: The abbreviations denote the following paper sizes.ST: StatementSTR: Statement-RLT: LetterLTR: Letter-RLG: LegalLD: LedgerWhen a pap

Appendix-12Reduced RX SizesNOTE: The abbreviations denote the following paper sizes.ST: StatementSTR: Statement-RLT: LetterLTR: Letter-RLG: LegalLD:

Appendix-13Received FAX Sizes and Paper Priority (Metric Model)When no paper loaded in the cassettes matches the received fax size and orientation, t

Appendix-14NOTE: The abbreviations denote the following paper sizes.FL: FolioWhen a paper type is selected in Media Type, a received fax is printed u

Appendix-15Reduced RX SizesNOTE: The abbreviations denote the following paper sizes.FL: FolioWhen a paper type is selected in Media Type, a received

Appendix-16Error Code ListWhen a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Repo

Appendix-17U01700 - U01720 Communication error occurred during high-speed transmission. Send again.U01721 Communication error occurred during high-sp

Part Names and Functions 1-6

Appendix-18U03500 Sub address bulletin board reception was attempted and the other party’s machine is an our-brand model, but the specified sub addre

Appendix-19U14000 Reception to the FAX Box was stopped because there is no more free space in the memory of this machine. Create free space by output

Appendix-20

Index-1IndexNumerics2 in 1 Reception 6-36AAbout this Operation Guide vAccount Management 4-60Address Book 2-5Change/Deletion 3-19Initially displayed a

Index-2Deleting Originals from a FAX Box 4-41FAX Box List 4-44How to Change/Delete 4-40How to Register 4-38Previews 4-43Printing Originals from FAX Bo

Index-3Checking 4-58Deleting Originals in a Polling Box 4-57Polling Reception 4-53, 10-7Polling Transmission 4-49Previews 4-59Printing from a Polling

Index-4Communication Establishing Requirements 6-21Permit FAX No. 6-22Permit ID No. 6-26Prerequisites 6-21Reception Rejection Requirements 6-22Recepti

MEMO

A1

2-12 Preparation Before UseThis chapter explains the preparation necessary before the machine is used.There is no need for the customer to undertake t

First Edition 2011.03 5JTKMEN000

Preparation Before Use 2-2Quick Setup Wizard (Fax Setup)In quick setup mode, a wizard is used to configure the following settings Be sure to complete

Preparation Before Use 2-32Fax setup procedure1 Press the System Menu key.2 Press [Quick Setup Wizard], [FAX Setup], and then [Next].Start the wizard.

Preparation Before Use 2-4Date and Time EntryRegister the date and time of the machine’s built-in clock. Because the FAX delayed transmission is condu

Preparation Before Use 2-52Using the Address BookYou can select the destination for a fax or i-FAX from the Address Book.You can select [Ext Address B

iSafety Conventions in This GuidePlease read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference.The se

Preparation Before Use 2-63 Press [Change] of Address Number.4 Using [+]/[-] or the numeric keys, enter the custom address number (0001 to 2,500).NOTE

Preparation Before Use 2-7211 Press [Sub Address] and enter the sub address using the numeric keys.NOTE: You can use up to 20 digits including the num

Preparation Before Use 2-819 If necessary, press [TX Start Speed] and [ECM] to change the settings. Press [Change] of each key to change the settings,

Preparation Before Use 2-922 Press [Edit Destination], [Register/Edit] of Address Book, [Add], [Contact], and then [Next].3 Press [Change] of Address

Preparation Before Use 2-1012Press [Change] of Paper Size.13Specify the destination conditions and press [OK].14Check if the destination has been set

Preparation Before Use 2-11218 Press [Change] for [Display Name] and [Destination] to change the settings as needed.19 Press [Register].If the one-tou

Preparation Before Use 2-128 Press [Member].9 Press [Add].10Select the destination (contact) to be registered to the group.NOTE: You can search for de

Preparation Before Use 2-132Printing Address ListYou can print the list of destinations registered in the Address Book.You can sort the list in the or

Preparation Before Use 2-14Using One-touch KeysWith One-touch keys on the [Destination] screen, you can access destinations in the Address Book.Regist

Preparation Before Use 2-152Changing/Deleting Registration ContentsYou can change the destination registered to a One-touch key to another destination

ii<Note>Due to performance updating, information in this Operation Guide is subject to change without notice.

Preparation Before Use 2-165 Pressing [Yes] on the change confirmation screen registers the destination to the One-touch key.When deleting registratio

3-13 FAX Operation (Basic)This chapter explains the following basic operations.• Enter key and Quick No. Search key ...

FAX Operation (Basic) 3-2Enter key and Quick No. Search keyThis section explains how to use the Enter key and Quick No. Search key on the operation pa

FAX Operation (Basic) 3-332 In the number entry screen, use the numeric keys to enter the speed dial number.NOTE: If you enter a 4-digit speed dial nu

FAX Operation (Basic) 3-4Automatic SendGeneral transmission using the numeric keys is explained.NOTE: To send an Internet FAX (i-FAX), refer to i-FAX

FAX Operation (Basic) 3-53document processor starts. When multiple-page originals are placed, each page is scanned after the previous one is sent.Dire

FAX Operation (Basic) 3-6Placing OriginalsPlace the originals on the glass surface or in the optional document processor. Refer to the machine’s Opera

FAX Operation (Basic) 3-73reentering the fax number. To delete the number entirely, press the Clear key on the operation panel.When [Add to Addr Book]

FAX Operation (Basic) 3-8Selecting the DensityAdjust the density when scanning originals.1 Press [Color/Image Quality], and then [Density]. You can se

FAX Operation (Basic) 3-932 Select the original image.• Text + Photo: Suitable for originals containing a mixture of text and photos.• Photo: For enha

iiiContents1 Part Names and FunctionsOperation Panel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .

FAX Operation (Basic) 3-10receiving the originals at such image quality. When the receiving system does not have such capability, originals are sent a

FAX Operation (Basic) 3-113Send StartPress the Start key. Transmission begins.NOTE: When On is selected in Dest. Check before Send, a destination conf

FAX Operation (Basic) 3-12FAX Automatic ReceptionWhen using this machine as a FAX-dedicated machine that does not receive telephone calls, set the mac

FAX Operation (Basic) 3-133The number of pages that can be stored depends on the pages. As a general guideline, about 700 A4 size pages at normal reso

FAX Operation (Basic) 3-14Canceling CommunicationThe method for cancelling communication with this machine differs depending on the transmission metho

FAX Operation (Basic) 3-1533 To cancel a delayed transmission, select the job to be cancelled and press [Cancel].When the cancel confirmation screen a

FAX Operation (Basic) 3-16Selecting a Destination from the Address BookSelect a destination registered in the Address Book.NOTE: You can set the machi

FAX Operation (Basic) 3-173Searching for a DestinationYou can search for a destination registered in the Address Book, and further refine your search

FAX Operation (Basic) 3-18Search (Name)Press [Search (Name)] and enter the name you want to search.Search (No.)Press [Search (No.)] and enter the addr

FAX Operation (Basic) 3-193Changing/Deleting Registration ContentsYou can change or delete the contents of destinations (contact) or groups.1 Press th

iv6 Setup and RegistrationSelection of Telephone Line (Inch version only) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6

FAX Operation (Basic) 3-20When deleting the destination of a contact registration or groupPress [Delete]. Press [Yes] in the confirmation screen to de

FAX Operation (Basic) 3-213Selecting a Destination by One-touch KeySelect a destination by a One-touch key.On the [Destination] screen, press the One-

FAX Operation (Basic) 3-22Using the Speed Dial keyYou can designate a four-digit (0001 to 1000) One-touch key number (speed dial) to select the destin

FAX Operation (Basic) 3-233Dialing the Same Receiving System (Redial)Redial is a function allowing you to dial the last entered number once again.Auto

FAX Operation (Basic) 3-24Previewing ImagesYou can display a preview image of a scanned original on the panel to check the image to be sent.1 Prepare

FAX Operation (Basic) 3-253NOTE: When On is selected in Destination Check before Send, a destination confirmation screen is displayed when you press t

FAX Operation (Basic) 3-26Quick Setup ScreenTo display the Quick Setup Screen, which shows frequently used fax send settings, press [Quick Setup] in t

FAX Operation (Basic) 3-273Changing RegistrationThe following procedure is one example for replacing the registration of Density with Zoom in the Quic

FAX Operation (Basic) 3-28Registering ShortcutsAdd shortcuts in the Quick Setup screen for easy access to the frequently used functions. A function na

4-14 FAX Operation (Advanced)This chapter explains the method to effectively use FAX.• Long Originals...

vSafety InformationAbout this Operation GuideThis Operation Guide contains information on using the facsimile functions of this machine. Please read t

FAX Operation (Advanced) 4-2Long OriginalsUse the optional document processor to scan long originals (originals that are longer in the paper feeding d

FAX Operation (Advanced) 4-34Delayed TransmissionWhen you have set a transmission start time, this function automatically sends originals at the prese

FAX Operation (Advanced) 4-44 Press [On] and use [+]/[-] to enter the transmission start time.NOTE: You can also press [# Keys] and use the numeric ke

FAX Operation (Advanced) 4-544 When changing the destination to another destination1 Press [ ] or [ ] to select the destination you want to change.Whe

FAX Operation (Advanced) 4-6Broadcast TransmissionThis function allows you to send the same originals to several destinations in one operation. The ma

FAX Operation (Advanced) 4-742 Select the check boxes beside the destinations to select from the list.To use an LDAP address book, select [Ext Address

FAX Operation (Advanced) 4-8For details, refer to Entry Check for New Destination in the machine’s Operation Guide.To continue entering a new address,

FAX Operation (Advanced) 4-94Standby TransmissionDuring a communication, you can scan originals and schedule a next transmission. When the first commu

FAX Operation (Advanced) 4-10Interrupt SendDuring communication, when you scan originals by selecting direct transmission, you can use interrupt send.

FAX Operation (Advanced) 4-114Chain DialChain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain

viGeneral NoticeLegal NoticeWE SHALL HAVE NO LIABILITY FOR LOSS, WHETHER OR PARTIAL, OF RECEIVED DOCUMENTS WHEN SUCH LOSS IS CAUSED BY DAMAGES TO THE

FAX Operation (Advanced) 4-12• If Entry Check for New Destination is Off, press [OK] to complete entering the number.• If Entry Check for New Destinat

FAX Operation (Advanced) 4-134Manual SendThis method allows you to send originals by pressing the Start key after confirming that the telephone line h

FAX Operation (Advanced) 4-14Manual ReceptionThis method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line

FAX Operation (Advanced) 4-1542 Press [Device/Communication], and then [Manual RX]. Reception will start.NOTE: When using a telephone set that can sen

FAX Operation (Advanced) 4-16Remote Switch FunctionYou can start fax reception by operation from the connected telephone set. This function is conveni

FAX Operation (Advanced) 4-174Using the Remote Switch DialTo start fax reception by operation from the connected telephone set, use the following oper

FAX Operation (Advanced) 4-18Printing/Sending Received Faxes by Requirements (Memory Forwarding)When you have received a fax, you can forward the rece

FAX Operation (Advanced) 4-194Sub address confidential deliveryYou can store the received originals in the FAX Box registered in advance without print

FAX Operation (Advanced) 4-20Using Requirements for All ReceptionsBy applying the requirements to all receptions, you can have all faxes that you rece

FAX Operation (Advanced) 4-214NOTE: To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit

vii6 The telephone company may make changes in its facilities, equipment, operations or procedures that could affect the operation of the equipment. I

FAX Operation (Advanced) 4-2212You can change the following settings.• Number of Copies• Enable time setting• File name registrationNOTE: For details

FAX Operation (Advanced) 4-23410 Press [Change] of Requirement.11 To forward fax reception, select [FAX] and press [Next].To forward i-FAX reception,

FAX Operation (Advanced) 4-24When you set the sender fax number as a forwarding requirement, select the search requirement from Search by pull-down me

FAX Operation (Advanced) 4-254NOTE: To edit a registered destination, select the destination to be edited from the list, press [Detail/Edit] and edit

FAX Operation (Advanced) 4-2626Press [Register]. The forwarding settings is registered.27To register another forwarding settings, repeat steps 4 to 26

FAX Operation (Advanced) 4-274Changing/Deleting Settings by RequirementTo change or delete the settings by requirement, follow the steps below.1 Follo

FAX Operation (Advanced) 4-28Cancelling the Setting of RX/Forward RequirementsTo cancel the memory forwarding, follow the steps below.1 Press the Syst

FAX Operation (Advanced) 4-294File Format Setting (for Each Requirement)If you are sending the file as an E-mail attachment or transferring it to a fo

FAX Operation (Advanced) 4-30NOTE: To enable FTP Encrypted TX setting, be sure that SSL of Secure Protocol is On. For details, refer to the machine&ap

FAX Operation (Advanced) 4-314File Name RegistrationYou can set the file name to be created when forwarding. You can append information such as the da